Legal owner
Smart Property Software Ltd
SmartTenant is a platform owned and operated by Smart Property Software Ltd.
Company number 17126256.
Contact: [email protected]
Subprocessors
Subprocessor Register
Current subprocessor categories used to operate SmartTenant and deliver configured integrations.
Last updated: 18 May 2026
ICO readiness
Data protection confidence
Registered with the ICO under reference ZC149472.
This register covers subprocessors used by Smart Property Software Ltd to operate SmartTenant. It is reviewed on platform changes, and customer-enabled integrations can add provider-specific subprocessors.
| Category | Provider(s) | Purpose | Data types | Transfer notes |
|---|---|---|---|---|
| Infrastructure hosting | Hostinger (primary VPS hosting) | Host SmartTenant application services and storage. | Account, operational, and document metadata/content. | UK/EU hosting region where configured. |
| Source control and CI/CD | GitHub | Code hosting, deployment workflows, and build logs. | Developer/user identifiers, operational logs, commit metadata. | May involve international transfer; contractual safeguards applied. |
| Email delivery | Provider configured by platform/customer (for example Microsoft/SMTP providers) | Send transactional emails (invites, password reset, compliance notices). | Email address, message content, delivery metadata. | Depends on selected provider and tenant region. |
| Accounting integration (optional) | Xero (customer enabled) | Synchronise tenancy finance records and reconciliation status. | Tenant/contact and rent transaction references. | Per Xero regional infrastructure and contractual terms. |
| Product analytics (consent only) | PostHog Inc. (EU region, Frankfurt) | Understand consented product usage so SmartTenant can fix problems and prioritise improvements. | Opaque user identifier, page/screen names, feature events, errors, and basic device/browser type. | EU-hosted PostHog Cloud project. |
For signed controller documentation or advance notice details for material subprocessor changes, contact [email protected].